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PHOENIX — Open-Science Authority Coordination Record

Authority codename: PHOENIX (ai-coe-docs, open-science + IP consolidation authority) FCC owner personas: - IHL (Innovation Handoff Liaison) — src/fcc/data/personas/innovation_handoff_liaison.yaml — patent lane - OSC (Open-Science Coordinator) — open-science validation + reproducibility lane (v1.4.4+) - PCT (Patent Coordination Trustee) — claim matrix custody + FTO gating (v1.4.3+)

FCC peer liaison: RHL (Research Handoff Liaison) — parallel coordination into the NEXUS research lane Active handoffs: ice_ext / POLARIS patent mirror + 58-gate PHOENIX quality registry + open-science validation workflow

Authority role

PHOENIX is the ecosystem's Open-Science Authority. It is the canonical destination for three complementary coordination tracks that FCC v1.7.1 formally unifies under a single authority record:

  1. Open-science validation — reproducibility manifests, OPEN-SCI templates, datasheet-for-datasets artifacts, model-card publishing, and community peer-review cadence for artifacts that are ready to cross the public-science boundary.
  2. Patent / IP consolidation — the canonical mirror tree for ecosystem repo patent artifacts (docs/patent/<codename>/), with the ice_ext / POLARIS tree as the first mover (v0.6.0.dev0, anchored on US20250272473A1).
  3. 58-gate quality registry — the PHOENIX Tier-1/Tier-2/Tier-3 quality-gate registry vendored into FCC at v1.3.8 (persona-strict audit, OPEN-SCI templates, 3 Tier-1 gap closures shipped).

FCC depends on PHOENIX because FCC's open-science posture, its patent-delegation runbook, and its persona-strict quality gates all reconcile to PHOENIX as the authoritative canon. Changes to the 58-gate registry on the PHOENIX side propagate into FCC via vendoring; changes to FCC's patent claim matrix propagate out to PHOENIX via the IP mirror CI.

The three tracks share operational plumbing (confidentiality-tiered PRs, drift CI, IHL/OSC/PCT persona ownership) but address distinct lifecycles: open-science validation is continuous, patent consolidation is event-driven (per-invention), and quality-gate registry updates are release-gated.

Coordination cadence

  • Continuous (open-science lane): OSC monitors FCC artifact readiness; every artifact that clears the docs/open-sci/ staging checklist triggers a PHOENIX mirror proposal
  • Per-release (quality-gate lane): every FCC patch re-runs fcc audit personas --strict against the PHOENIX 58-gate registry; drift fails CI
  • Event-driven (patent lane): per-invention, IHL opens a cross-repo PR from FCC to PHOENIX once owner approval + counsel acknowledgement are both green
  • Weekly: patent-mirror-check.yml verifies SHA-256 parity between source repos (e.g., ice_ext) and their ai-coe-docs/docs/patent/<codename>/ mirrors

Handoff artifacts

FCC hands to PHOENIX:

  • Patent artifacts (per-invention): disclosure, prior-art, provisional, utility, FTO, canonicalized UML-to-USPTO drawings
  • Open-science validation packages: reproducibility manifest, datasheet, model card, evidence graph, OPEN-SCI template-conforming READMEs
  • Quality-gate audit reports: persona-strict findings, gate-coverage deltas, Tier-1 gap-closure patches

PHOENIX hands back to FCC:

  • Updated 58-gate registry (vendored into FCC's docs/governance/phoenix_gates.yaml or equivalent)
  • Counsel acknowledgement records for patent mirror operations
  • Open-science peer-review outcomes (accepted / revisions requested / community notes)
  • Claim-matrix mirror-status updates (Counsel Status, PHOENIX Mirror Status)

Confidentiality-tiered: patent-lane handoffs carry a confidentiality tier (counsel-gated until FTO clearance). Open-science-lane handoffs are public by default. Quality-gate-lane handoffs are public (the registry itself is open).

Cross-repo contracts

Track 1 — Open-science validation

FCC paths PHOENIX validates or consumes:

FCC path PHOENIX concern
docs/open-sci/ OPEN-SCI template-conforming artifact staging (12 templates shipped at v1.3.8)
docs/model-cards/ 173 auto-generated model cards surface for open-science publishing
src/fcc/evaluation/cards.py Datasheet (Gebru et al.) + Model Card (Mitchell et al.) generators
src/fcc/compliance/evidence_graph.py build_compliance_evidence_graph() produces the audit artifacts that PHOENIX mirrors
src/fcc/data/personas/open_science_* Open-science persona spec files (owner of the lane)

Track 2 — Patent / IP consolidation

First mover: ice_ext / POLARIS. ice_ext is a PRIVATE repository until patent counsel clears FTO on POLARIS-INV-001 (Model Management Service, Zachman-classified). The PHOENIX mirror inherits that confidentiality posture:

  • ai-coe-docs/docs/patent/polaris/ is accessible only to counsel-cleared readers until FTO clearance
  • No public-facing docs reference the POLARIS patent tree until clearance
  • The Patent Claim Matrix (docs/governance/patent-claim-matrix.md) records POLARIS-INV-001 as Counsel Status: Owner-gated and PHOENIX Mirror Status: Pending

Files to migrate (ice_ext → ai-coe-docs/docs/patent/polaris/):

Source Target
ice_ext/docs/patent/disclosure/*.md ai-coe-docs/docs/patent/polaris/disclosure/*.md
ice_ext/docs/patent/prior-art/*.md ai-coe-docs/docs/patent/polaris/prior-art/*.md
ice_ext/docs/patent/provisional/*.md ai-coe-docs/docs/patent/polaris/provisional/*.md
ice_ext/docs/patent/utility/*.md ai-coe-docs/docs/patent/polaris/utility/*.md
ice_ext/docs/patent/fto/*.md ai-coe-docs/docs/patent/polaris/fto/*.md
ice_ext/docs/patent/drawings/* ai-coe-docs/docs/patent/polaris/drawings/*

Plus ai-coe-docs/docs/patent/polaris/README.md — IHL-authored index pointing back to ice_ext STATUS.md authorization record, and canonical UML-to-USPTO FIG.N drawings re-rendered per the FCC v1.3.7 pattern (if source drawings need canonicalization).

Migration approach:

  1. Precondition: ice_ext owner approves migration in writing (Git commit or issue comment referenced by SHA)
  2. Precondition: counsel acknowledges the migration is within confidentiality scope (email or doc reference captured by URL or SHA)
  3. IHL opens cross-repo PR from FCC to ai-coe-docs (PHOENIX) containing the files, README index with authorization-record backlinks, canonicalized drawings if required, and a PR description stating confidentiality posture + owner approval SHA + counsel-ack reference
  4. Review + merge by PHOENIX maintainers with confidentiality-tier review
  5. Post-merge: IHL updates this record with merge SHA; PCT updates Patent Claim Matrix row for POLARIS-INV-001 to PHOENIX Mirror Status: Mirrored
  6. Drift CI activation: weekly patent-mirror-check.yml begins verifying SHA-256 parity

IHL never writes to ai-coe-docs without BOTH preconditions (owner approval + counsel acknowledgement) being green.

Target structure at PHOENIX exactly mirrors ice_ext's own tree plus the canonical FCC-pattern drawings. This is the PHOENIX convention for every ecosystem repo's docs/patent/<codename>/ mirror.

Track 3 — 58-gate quality registry

At v1.3.8 FCC vendored the PHOENIX 58-gate registry + 12 OPEN-SCI templates + 3 Tier-1 gap closures. The vendored artifacts:

FCC path PHOENIX concern
docs/governance/phoenix_gates.yaml (or equivalent) vendored 58-gate registry
fcc audit personas --strict CLI per-release re-audit against the registry (168 personas at v1.7.1)
docs/open-sci/templates/ 12 OPEN-SCI template files
Tier-1 gap closure PRs FCC-originated fixes that feed back upstream to PHOENIX

Drift CI contract: FCC's weekly patent-mirror-check.yml (and future open-sci-mirror-check.yml sibling) verifies SHA-256 parity across mirror boundaries. Any drift is reported as a GitHub issue assigned to the appropriate liaison (IHL / OSC / PCT) + the upstream repo owner. Drift-checks respect confidentiality and only operate when both repos are checked out locally with appropriate access.

Open items

  • Patent lane — ice_ext / POLARIS mirror: blocked on (a) ice_ext owner written approval, (b) counsel FTO clearance on POLARIS-INV-001. Drift CI inert until mirror lands
  • Open-science lane: OPEN-SCI peer-review cadence not yet formalized with PHOENIX maintainers
  • Quality-gate lane: remaining Tier-1 gap closures (15+ gates out of 58) pending future FCC releases; v1.3.8 shipped the first 3
  • Cross-track synchronization: single cross-repo PR template covering all three tracks pending (currently each track has its own template)
  • Counsel-ack caching: no durable store for counsel-ack references across multiple patent-lane operations; each PR must re-cite

Peer coordination with RHL

IHL/OSC/PCT hold the PHOENIX open-science + patent + quality lane; RHL holds the research/academic lane into NEXUS. For POLARIS-INV-001 specifically there is no direct adjacent research artifact in v1.4.3-v1.7.1 — the two research papers queued for NEXUS (quantum-locality, Zachman-R.I.S.C.E.A.R.+SAFe) are scoped to FCC's own dual-bus + framework work, not POLARIS. However, should a future POLARIS-adjacent paper be proposed, RHL and IHL coordinate per the pattern established in the NEXUS coordination record — specifically joint sync with GCA, defensive-publication review, and paper/invention sequencing.

References

  • Sibling record (research lane): docs/ecosystem/coordination/nexus-research-coordination.md
  • Sibling record (integration-tests lane): docs/ecosystem/coordination/orchestra-integration-tests-coordination.md
  • Landing page: docs/ecosystem/coordination/README.md
  • Tri-authority topology: docs/ecosystem/tri-authority-topology.md
  • Procedural contract: docs/governance/patent-delegation-runbook.md
  • Claim matrix: docs/governance/patent-claim-matrix.md
  • Drift CI: .github/workflows/patent-mirror-check.yml
  • ice_ext authorization source: ice_ext/STATUS.md (private repo)
  • IHL persona: src/fcc/data/personas/innovation_handoff_liaison.yaml
  • OPEN-SCI templates (v1.3.8+): docs/open-sci/templates/
  • 58-gate registry (v1.3.8+): docs/governance/phoenix_gates.yaml
  • Related ADRs: see docs/decisions/ for the architecture decision records relevant to mirror CI and open-science posture